• Bg Chatsworth House Library

For Delegates

Delegates List

A full list of ILMC 30 delegates will be available here from February 2018. This list will be updated on a weekly basis until the conference has taken place.

 

Networking Scheme

The ILMC Networking Scheme allows delegates to communicate with each other and plan meetings in advance of the conference.

Members of the scheme are issued a password to access a protected section of this website, where they can find each other's contact details. To take part, please tick the relevant box when registering or contact registration@ilmc.com.

Contact details for all delegates are listed in the Globetrotters Guide (which you will receive upon your arrival at ILMC) but the networking scheme is the only way for delegates to access each other's contact details in advance.

The adult-in-charge of the Networking Scheme is Tom Hopewell, who will be able to advise you on getting the most out of your weekend, and will be on hand to make the odd introduction, if necessary.

The Networking Scheme goes live in February 2018, when all delegates who have signed up will be notified via email. This information will be updated every Friday until the conference has taken place.

 

Meeting Space

To increase the amount of available space for private meetings this year, ILMC has reconfigured the mezzanine level of the hotel.

Additional seating will be placed in The Space Bar during the day, The Hangar-out Room will be open non-stop throughout the day, and additional space has been created in the Lancaster Suite. Additionally, ILMC delegates have exclusive use of the Goat Tavern, just across the road, on Wednesday and Thursday during certain hours.  

The Lancaster Suite
  • Wednesday: 09:00 - 18:00
  • Thursday: 09:00 - 18:00
  • Friday: 09:00 - 12:00
The Hangar-out Room (The York Suite)
  • Wednesday: 09:00 - 18:00
  • Thursday: 09:00 - 18:00
  • Friday: 09:00 - 12:00
The Space Bar
  • Wednesday: 09:00 - Close
  • Thursday: 09:00 - Close
  • Friday: 09:00 - 18:00
The Goat Tavern (opposite the Royal Garden Hotel)
A wonderfully traditional British boozer, The Goat serves drinks and a full menu that is available all day should you wish to combine a meeting with a quick bite to eat.
  • Wednesday: 11:00 - 18:00 (exclusively for ILMC delegates)
  • Thursday: 11:00 - 18:00 (exclusively for ILMC delegates)

Outside of these times, The Goat is also open to the general public. 

Other

Outside the main ILMC networking spaces, there is a wealth of cafes, juice bars and pubs within a 60-second walk from the hotel, perfect for meeting away from the main bustle of the conference. 

Mobile App

Once again ILMC will have a mobile app that allows visitors to the galaxy to plan their schedule, top-up their delegate pass, get conference updates, and network, all via their smartphones. 

As your handy digital guide to all things ILMC 30, the mobile app allows you to build a personalised conference schedule; browse comprehensive speaker biogs and photos, and get an up-to-the-minute schedule of all sessions, events and paranormal activities. And all in a tiny digital format, small enough to fit inside your telephone.

The app is brought to you by those clever folks at Greencopper, purveyors of apps, widgets and other innovative technologies for musical events.


The app will be available to download here from February 2018.

greencopper again

Getting to the ILMC

Underground

The nearest tube station to the Royal Garden Hotel is Kensington High Street.

Click here to plan your route.

Bus

Useful buses that stop directly in front of the hotel are:

Click here to plan your route.

 

Bicycle

Also, if you are that way inclined, just a short walk from the Royal Garden Hotel, next to the Broadwalk entrance to Hyde Park, you will find Santander Cycles (Boris Bikes) for hire.

Car

UK delegates who drive to the venue will be subject to a Congestion Charge (between 07:00-18.00 on weekdays) unless their vehicles use alternative fuels. As the current daily charge is an astronomical £11.50, it might be more economical to charter your own flying saucer.

For more information or to pay, refer to www.cclondon.com.

From London Airports

Heathrow (21.5km)
  • 55 minutes by Uber (approx. £50) directly to the Royal Garden Hotel
  • 15 minutes by rail on the Heathrow Express to Paddington Station (from £21 one way / £41 return or £36 if 
    booked in advance)
  • 55 minutes by Airportstransfer 
    (approx. £50) directly to the Royal Garden Hotel
  • Taxi from Paddington Station to Royal Garden Hotel:
    £10 via Uber / £20 via Airportstransfer 
Gatwick (48km)
  • 90 minutes by Uber (approx. £50) directly to the Royal Garden Hotel
  • 90 minutes by Airportstransfer  
    (approx. £66) directly to the Royal Garden Hotel
  • 30 minutes by rail on Gatwick Express to Victoria Station (from £19.90 one way / £34.90 return or £17.80 one way / £31.10 return if booked in advance)
  • Taxi from Victoria Station to Royal Garden Hotel:
    £12 via Uber / £25 via Airportstransfer 
St Pancras International Eurostar Terminal (8.5km)

More Info

Access All Areas

Read More
 

Access All Areas

ILMC's Access All Areas programme allows delegates a chance to catch some of London’s hottest shows using just their delegate passes. With the whole of London on ILMC's doorstep, there’s an abundance of live music to get stuck into and enjoy…  

Line-up details can be found in the Globetrotters Guide, which delegates receive when they check-in at the Royal Garden Hotel and will also be published here in February 2018.

Bursary Scheme

Read More
 

The Alia Dann Swift Bursary Scheme

ILMC's bursary scheme is available for a small number of young professionals and start-up companies and is intended to provide a route for those who would otherwise not be able to attend, to participate in ILMC for the first time. 

The scheme is named after Alia Dann Swift, ILMC’s longstanding producer who passed away in 2017 after a short illness. Alia was instrumental in both bringing talent into the industry, and supporting and encouraging new ILMC members.

The closing date to apply is 29 January 2018, with successful applicants being notified in the first week of February. A Bursary Scheme place is a full ILMC delegate pass. Details of all successful applicants will remain strictly confidential.

To apply for a bursary place, you must:

  1. Be employed by, or own, a company that has not previously been represented at ILMC
  2. Have not previously attended an ILMC
  3. Have gone through the ILMC nomination process (more details on this here)

Once you have met the above requirements, download the application form here.

Courtesy Coaches

Read More

Courtesy Coaches

Complimentary transport will whisk delegates between the Royal Garden Hotel and various off-site events throughout the ILMC.

Timetables will be posted on the Delegates' Noticeboard next to the Help Desk.

The Mess Area

Read More
 

The Mess Area
 

The Mess Area (The Park Terrace Restaurant) on the ground floor of the Royal Garden Hotel serves an exclusive range of fine wines and a delicious five-star international menu.

It is open on Tuesday 6 March (from 18:30) for dining reservations, and is also home to Lunch Encounters of the First Kind on Wednesday 7, and Lunch Encounters of the Second Kind on Thursday 8 March.

The Environment

Read More
 

The Environment

ILMC is implementing a staged three-year plan to become more environmentally aware, including:

  • Voluntary contribution from each delegate towards a carbon offset scheme
  • Reviewing all print and manufacturing around the event
  • Recycling bins placed throughout the hotel
  • Paper waste reduction
  • Suppliers issued with our environmental policy and asked to consider their own
  • Working closely with the Royal Garden Hotel to reduce all waste

Download a copy of the environmental policy here. Or for more info, email lou@ilmc.com.

Exclusivity

Read More
 

Exclusivity

The fabulous award-winning event security specialists Showsec International will take their traditional place as guardians of the Royal Garden Hotel throughout ILMC 30, keeping delegates safe from any alien invasion or body snatchers.

Maintaining the exclusivity of the Royal Garden Hotel and Planet Earth, Showsec are a longstanding ILMC partner, and members of their team are always happy to help with queries.

Read more about Showsec International's excellent reputation for crowd management here.
 

Leaflet Table

Read More
 

Leaflet Table

The delegates' leaflet table provides a cost-effective way to market your company to other delegates and visitors to Planet Earth. Situated in a prime location, its placement makes sure you catch the passing crowd both coming and going. The cost of promoting your services or product (either a leaflet or other marketing materials) on the leaflet table is £400 with all proceeds going to The Nikos Fund.

Tick the Leaflet Table box on the online Registration Form or contact registration@ilmc.com.

Conditions

If you have booked and payed for a place on the Leaflet Table, please send your marketing materials to the ILMC Production Office, Royal Garden Hotel, 2-24 Kensington High Street, London W8 4PT to arrive no earlier than Friday 2 March 2018. Alternatively, bring your materials directly to the conference and deliver them to the Help Desk. Please do NOT send marketing materials directly to the ILMC office.

Places must be pre-booked no later than 6PM GMT on Monday 26 February 2018. No materials will be accepted unless a place has been pre-booked and paid for. 

As part of our environmental policy working towards a more sustainable conference, we encourage you to use 100% recycled materials in the manufacturing of your promotional literature where possible. We would also like to remind you to collect any materials left at the end of the conference and either reuse it or dispose of it correctly to avoid unnecessary waste. 

Any materials left at the Royal Garden Hotel will be subject to a £100 recycling fee.
 

The Nikos Fund

Read More
 

The Nikos Fund

Each year, The Nikos Fund raises money for a chosen registered charity to commemorate the life and contribution to the ILMC of one of our founding members, the late Nikos Sachpasidis.

Every delegate automatically makes a donation to The Nikos Fund just by registering for the conference but there will be additional opportunities to further swell the coffers by giving generously via the Nikos Fund collection tins, strategically placed around the Royal Garden Hotel and occasionally shaken loudly in your face during the conference.

ILMC 30's charity of choice is Music Support, who provide help and support for individuals in any area of the music industry who are suffering from alcoholism, addiction, emotional or mental health issues.

The Cyber Lounge

Read More
 

The Cyber Lounge

The Cyber Lounge is located in the Lancaster Suite and will be open and online during the hours listed below, whilst also hosting some of the most innovative tech companies in the industry who’ll be showcasing their wares.

The room also contains computers and mobile charging stations, allowing delegates to keep powered up, online and able to phone home. 

Wednesday 10:00 – 18:00
Thursday 10:00 - LATE
Friday 10:00 – 15:30

Travel Desk

Read More
 

Travel Desk

The ILMC's official travel agent - The Tour Company - will be on hand to answer all your accommodation and travel questions, no matter how alien they are, throughout the conference. 

Opening Times:
Tuesday 13:00 - 18:00
Wednesday 09:00 - 18:00
Thursday 09:00 - 18:00
Friday 10:00 - 16:00

Babysitting

Read More
 

Babysitting

The aptly titled Rockabye Babysitters is a registered babysitting company that supplies many London hotels. A registered babysitter will come to your hotel room and look after your little space cadet, whilst you are ILMCing.

+44 (0) 20 7624 0060 
(Monday to Friday, 9.30–13:00 & 14:00–17:00)

+44 (0) 7918 055099
(Saturday & Sunday)

info@rockabyebabysitters.co.uk

www.rockabyebabysitters.co.uk